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Privacy Policy

Friends of Breaside - Privacy Policy

The following statement explains our policy regarding the information Friends of Breaside collects about you.  If you are reading this privacy policy online, we recommend that you print and retain a copy for future reference.

1. Statement of intent
2. Information collected
3. Submitting personal information

4. Disclosing information
5. Access to your personal information
6. Users 16 and under

7. Changes to our Privacy Policy

1. Statement of intent

From time to time, you will be asked to submit information about yourself (e.g. name, email address, home address, contact number, child’s name, medical or financial information etc) in order to receive or use Friends of Breaside services on our website, electronically or in person. Such services might include purchases, contact services (e.g. class contact lists), or newsletters/flyers.

By supplying your details in the way requested, you enable Friends of Breaside to provide you with the services you select. Whenever you provide such personal information, we will treat the information in accordance with this policy. Our services are designed to give information that you want to receive. Friends of Breaside will act in accordance with current legislation, namely GDPR and aim to meet current Internet best practice and high standards of data protection law.


2. Information collected


You may give us personal data about you or your child in a number of ways. These include:

-      Using, visiting or interacting with our website (such as completing registration forms or payment forms – via PayPal)

-      Corresponding with us by phone, via any messaging services (SMS, email or Whatsapp) or in person (via Class reps or Committee members)

-      Sending information directly to us, for example completing event registration forms or agreeing to have your contact details included in a Class          Contact List

During the course of any visit to, the pages you see, along with something called a cookie, are downloaded to your computer. Most, if not all, websites do this, because cookies allow the website publisher to do useful things like find out whether the computer (and probably its user) has visited the site before. This is done by checking to see, and finding, the cookie left there on a previous visit. 

A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website's computer and stored on your computer's hard drive. If you reject all cookies, you may not be able to use Friends of Breaside services that require you to "log in," and you may not be able to take full advantage of all offerings. You can configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is set.

Friends of Breaside uses its own cookies for a number of purposes, including, but not limited to:

-      Requiring you to re-enter your password after a certain period of time has elapsed to protect you against others accidentally accessing your              account contents.

-      Keeping track of the preferences you specify while you are using Friends of Breaside services.

-      Estimating our total audience size and traffic.

-      Conducting research to improve Friends of Breaside content and services.

3. Submitting personal information

When you supply any personal information to Friends of Breaside, we have legal obligations towards you in the way we deal with that data. We must collect and process the information fairly; that is, we must explain how we will use it. All information you provide to Friends of Breaside will only be used within Friends of Breaside (and where appropriate within Breaside Preparatory School) and will never be supplied to anyone outside Friends of Breaside (or Breaside Preparatory School) without first obtaining your consent, unless we are obliged by law to disclose it. We will hold your personal information on our systems for as long as you use the service you have requested and remove it in the event that the purpose has been met.


The information you give us may include the following information about you and your child(ren):

-      Full name

-      Contact details

-      Log-in information

-      Financial and credit/debit card information

-      Photograph

-      Health information, e.g. allergies or medical conditions


We will use the information you give to us to pursue the following legitimate interests:

-      To deliver social events for both parents, children and staff of Breaside Preparatory School

-      To protect the welfare of you or your child(ren), e.g. to adhere to dietary/allergy requirements.

       (Friends of Breaside may have to keep a list of your or your children’s allergies or medical requirements on site of an event in case of medical          emergency)

-      To provide you with information about other events and services provided by either Friends of Breaside or Breaside Preparatory School 

-      To run Friends of Breaside as a PTA and Charity (e.g. to keep contact and where necessary bank information related to the Committee and              Class Rep members for the period they are holding the relevant position)

-      To enable parents within any one class to be able to contact each other easily (via Class contact lists)


In order to pursue the legitimate interests referred to above, we also rely on software applications and other technology to process personal data about you and your children.  These include our website platform, messaging systems and payment technology.  These third parties are carefully chosen to ensure that your data is kept secure.  For further information, please contact our Data Protection Officer.

4. Disclosing information


In order to retain our status as a registered charity, we may have to share your data with our Accountants, HMRC and the Charity Commission on a periodic basis.

We are required by law to do the following (which is not an exhaustive list):

-      Keep contact and address information previously provided to HMRC (for Gift Aid claims) (until 7 years after the financial year in which a claim is        made)

-      Keep expense claim, purchase and sales data and contact details for our Accountants and Charity Commission (for 7 years after the end of a          financial period)


5. Access to your personal information

You have the right to:

-      request a copy of the personal information Friends of Breaside holds about you 

-      to have any inaccuracies corrected, 

-      to have any data deleted

-      to have data restricted

-      data portability

-      object to our means of data processing or marketing using your data

-      complain

-      request subject access


6. Users 16 and under

If you are aged 16 or under, please obtain your parent/guardian's permission before you provide personal information to Friends of Breaside. Without this consent, children are not allowed to provide us with personal information.


7. Changes to our Privacy Policy


Any changes we make to our Privacy Policy in future will be posted on our website and, where appropriate, notified to you by email.  Please check back frequently to see any updates to changes to our Privacy Policy.

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